Q.1 It may seem really obvious, but do you have my date available? Don’t even think of booking a viewing with a venue if they can’t accommodate your date. If your registrar or church can only offer you a specific date or if you have selected a date to fit around family commitments then it is worth asking the venue in your first enquiry email or phone call if they are available. It will save hours of wasted time on both sides.
Q.2 How many people can your venue hold? Is that seating or standing? What is the capacity for the ceremony room – does this include the registrar and assistant?
Q.3 The cost to hire, does this include VAT? Does your venue offer exclusive use?
Q.4 What does the hire cost include? If the venue offers accommodation do they offer a discount for any wedding guests? Will this just be for the venue (dry-hire), or will this include, tables/chairs, catering, floral displays, event coordinator.
Q.5 Is there a charge for early access? Is there a charge for additional hourly hire?
Q.6 When can I access the venue for dropping off wedding day/supplier access?
Q.7 Is there parking? Will there be enough parking for your guests? Are there any parking restrictions?
Q.8 Can I use my own suppliers? Do you have a preferred suppliers list?
Q.9 If you are hiring an outdoor space – do you have a back-up element/Plan B venue or space we can hire? Will this space accommodate all your guests?
Q.10 Are there any venue restrictions; candles, not being able to pin things into walls and ceiling. Fireworks?
Q.11 Are there any noise restrictions? Can I bring my own DJ/Band/Musicians?
Q.12 Is there a bridal room to get ready in, or storage space we can use?
Q.13 Can I see a sample of the items you have available to use; tables, chairs, linens etc.
Q.14 How much is the deposit? When is this due?
Q.15 When is the final balance due?
Q.16 What is your cancellation policy?
Q.17 Will we get exclusive use of the venue – will there be any other weddings on the same day?
Q.18 If we are using your in-house or recommended caterers will there be the opportunity to select our own menu choices and taste test?
Q.19 Do you provide any on the day coordination?
Q.20 Can we bring our own alcohol? Do you charge a corkage fee?
Need a helping hand selecting the right venue for your special day – have a look at our Venue sourcing service. Or contact me to chat everything wedding planning.